Itemized Receipt Template
Fill in this printable itemized receipt template online, download the fillable PDF, or print a blank copy. Record the date, merchant, each purchase line, tax, subtotals and total.
This template records the details you enter; it is not proof of payment or a merchant-issued receipt. Keep the original receipt when available.
Percentage bases for entered amounts. When preparing amounts to enter, use the item subtotal for discount percentages; use the subtotal after discount and before other charges for tax, service-charge, and tip percentages. If the receipt uses different bases, enter the receipt amounts directly.
| Item / description | Unit price | Quantity | Subtotal | Tax |
|---|---|---|---|---|
See the note above about what this template records.
How to get the item details
If a card slip shows only a total, ask the merchant for the itemized version. A point-of-sale system may print or email it; for an online order, check the confirmation email or account order history. For a hotel stay, ask for the itemized folio. Availability depends on the merchant and transaction.
Check a completed itemized receipt
- Each purchase line identifies the item or service.
- Quantity and unit price are recorded for each line, and the subtotal reflects quantity multiplied by unit price.
- Tax is recorded separately; compare the subtotal, tax total and receipt total with the merchant's document.
- If the source document does not show a detail, leave it unknown rather than presenting a guess as merchant-reported information.
Self-built arithmetic example: two items at $3.00 each have a $6.00 line subtotal; one item at $2.00 has a $2.00 line subtotal. The $8.00 subtotal plus $0.64 entered tax gives an $8.64 total. This is a made-up arithmetic demonstration, not a receipt or tax rule.
Need to split the listed items?
This template records an itemized purchase. To assign each line to different people, split tax and other charges, and check each share against the receipt total, use the itemized receipt splitter calculator.